A remote board meeting is a virtual version of the traditional face to face board meeting. You and other participants join via an easy-to-use, secure online platform. Your team can attend the meeting without having to travel and pay for travel expenses.
The first step for a successful remote meeting is to select the best video conference software. It must be secure, accessible and include a variety of useful tools. Once you have chosen the most effective video conference software, make sure to test it out prior to the meeting to ensure that everyone can get started.
It’s also a good idea to study the specific rules and regulations of your state for remote meetings. It is possible that you will need to consider the legal requirements, so you should consult your board’s administrator or a lawyer before scheduling meetings.
It’s also recommended to turn off your microphone when you’re not speaking to ensure that others can clearly hear the conversation. This also helps to keep the meeting on course by avoiding unnecessary interruptions which can cause frustration for everyone involved.
Final note: Before you start, set clear goals and time limits. It will help you keep the meeting on track and complete all items on your agenda. This will help you keep your remote board members engaged and focused throughout the meeting.