A video conference allows remote board members to see one another, even if they use different types of devices. For their meetings, non-profits can choose from a range of video conferencing platforms, including Zoom, GoToMeeting WebEx, and Google Meet. Nonprofits can also utilize board management software that comes with a meeting interface that allows remote participation.

The ability to observe the www.board-room.blog/comprehensive-market-guide-for-board-portals/ expressions of participants can lead to more interactive and participative meetings. To ensure everyone can be heard, the chair should call on board members who haven’t spoken and limit the number of people who speak at the same time. This ensures that no one individual is in charge of the discussion and ensures a well-balanced process of decision-making. To reduce background noise ask attendees to turn off their mobile phones and hit the silent button when they’re not talking.

Some directors might not be familiar with the virtual meeting experience, and will be reluctant to speak out. This hinders their participation and the effectiveness. This can be addressed with an easy-to use meeting interface or a training session that helps attendees become familiar with the system, and encouraging them practice before the meeting. The board could also design an agenda that is strictly adhered to, with time limits for each item. This will ensure that the meeting goes smoothly and that the desired result is attained. Board directors can highlight digital documents and take notes to increase their engagement and speed the meeting. They can also share annotations with the members to improve collaboration and improve the quality of their minutes.