Boards of Directors require effective communication to set the corporation’s goals and help it hit the targets. However, their communication can also reveal confidential information, including privileged financial information, which could be damaging in the wrong hands.

That’s why secure board communication is so crucial, particularly when technology changes the way business is conducted. To accomplish this boards must adopt secure collaboration tools, such as board portals and real-time communication platforms. It is vital that boards evaluate and monitor their governance performance, which includes their approach to secure communications.

For example, a board portal that facilitates a seamless transition between formal and informal communication channels — like group chats, emails and texting is crucial for secure board communications. This kind of software will offer a secure and private method of working on documents, and permit rapid file sharing and instant discussions. It should have features that give you the control of access and deletion, as well as security protocols, such as encryption and backup.

In addition to a strong board portal secure instant messaging and meeting scheduling tools are also important. These tools should be easy to use, just like popular texting, email or phone apps. They should also have extra security features, for example the ability of blocking messages and preset contacts. They should also send automatic read notifications, as well as an “view-only attachment” option that stops downloading screens, exporting, screen shots, and forwarding. To avoid data loss the devices should be backups in multiple locations as well as remote ones.

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